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Document Processing Forum: Four Measures To Improve The Quality Of Corporate Document Processing

2014/1/20 12:39:00 45

Document Processing Four Measures Quality

enterprise document is a document with statutory effect and standard form formed in the course of production management and reform and development. It is an important tool to carry out the party and state policies and guidelines, to guide the deployment and negotiation, to reflect and report, to implement management measures, to summarize and exchange experience. Document processing is an important basic work to ensure the efficient and coordinated operation of the organization. 
The main problems and reasons of < a href= > //www.sjfzxm.com/news/index_q.asp > < < /a > > /p >
 at present, some enterprises have problems in handling official documents in the following aspects: 
 procedures are not standardized. For example, some of the drafting units do not understand the issuing procedures, and do not sign them directly without the approval of the department leaders. They send the manuscripts directly to the person in charge of the enterprise. Some documents relating to production, finance and personnel are issued directly without the relevant departments, resulting in passivity. 
 Article does not conform to the rules. It is mainly shown in the report that it is included in the report, asking for a document to be involved and asking for advice. It is impossible to confirm the host department when handling official documents, which affects the normal operation of official documents. 
 there is a problem in the title of the document. The titles of official documents should accurately and briefly summarize the main contents of official documents and indicate the types of official documents. In daily writing, there are many problems in the titles of official documents, which are mainly due to improper grammatical norms, misuse or creation of languages, and abuse of commas, punctuation, quotation marks and other punctuation marks. 
 official document format is not standardized. The specific performance is that the quoted documents are not standardized, the number of documents in the official documents is not standardized, the official document annotations are not standardized, and the annexes are not standardized. 
 language error, language is not concise. Some units are not strict with the proofreading of official documents. There are often wrong characters, characters, multiple characters and few characters in official documents. Some documents are repetitive, lengthy, empty and unclear. 
 these problems are mainly caused by the following reasons: first, the lack of understanding; two, the lack of strict auditing control; three, the lack of high quality of personnel, and four, the lack of meticulous management assessment. 
 measures to improve the quality of official document processing 
 to improve the quality of official document processing, we should deepen our understanding from the following aspects, improve the work and raise the level. 
 one is learning rules and rules must be followed. The State Council has the procedures for handling official documents of state administrative organs, and the headquarters offices have "Sinopec documents handling methods". The enterprises have their own relevant regulations. They are the basic guidelines for handling official documents, and they are the basis for writing articles. It is the premise to ensure the standardization, systematization and scientification of official document processing to understand and understand these methods and regulations. The staff should carefully read and comprehend thoroughly, fully grasp the above provisions, and enhance the consciousness of implementing the documents, regulations and standards of the state, group companies and enterprises, and constantly improve the level of handling official documents. 
 two is to strengthen auditing and check strictly. < a href= "//www.sjfzxm.com/news/index_q.asp > > Quality > /a > is the life of official document. In the examination of official documents, staff must strictly check and strive for perfection. To check whether the document approval procedure is standardized, whether the examination and approval procedures are complete or not, to see if it is necessary to check whether or not the document is in line with the requirements of the written rules and the use of the official documents, whether it is in line with the relevant rules and the requirements of the proposed official documents, check whether the title of the document is accurate, whether the elements are complete, whether the annexes are complete or not, and whether the serial numbers of the structural levels are unified. To examine official documents, we should pay attention to "five points", that is, to check "policy clearance", to check whether the policy boundaries are clear, whether there is conflict or not, and to make sure that "procedure closes". 
 three is to train the team and enhance the quality. In a sense, the quality of secretaries decides the quality of official documents. Therefore, in order to improve the quality of official document processing, we must grasp from the source and strive to build a contingent of cadres with high quality, strong ability and good business. Secretarial personnel should strengthen their self-cultivation and constantly improve their comprehensive quality. Enterprises should pay attention to the cultivation of Secretarial Personnel, and select highly qualified people with strong political integrity, excellent work style and good working style to deal with official documents. We should do a good job in training, through post training, expert lectures, knowledge lectures, observation and study, discussion and communication, and document exhibition evaluation, so as to improve the professional quality of secretaries, enhance the ability of checking and checking, and enhance the level of official document processing. 
 four is to strengthen supervision and strengthen examination. Enterprises should strengthen the management and guidance of official documents < a href= "//www.sjfzxm.com/news/index_q.asp" > normalization < /a >, regularly organize quality inspection of official documents, and correct non-standard, inaccurate and inaccurate problems in official document processing. Efforts should be made to enhance the assessment of official document processing, include the quality of official documents in the annual target management examination contents, improve the importance attached to the document processing by the grassroots units, and urge the grass-roots units to strictly control the quality of official documents.